California Mid-State Fair Commercial & Concessions Program
Click HERE for the most recent Vendor Handbook!
What kind of vendors and exhibitors do you accept?
We accept a variety of new commercial exhibitors whether you are selling something, promoting your company’s services or providing information to the public. We review all applications received by March 1 to see how each exhibitor best fits with our existing program. The base space fees and the required New Vendor application are the same regardless of the activity in the booth.
How do I become a Fair vendor?
All new potential vendors must first submit an application to be considered. To receive full consideration, submission by March 1 is strongly recommended. The required online application is available HERE. There is no deadline for submission. As long as the application is live, we are still considering new vendors.
What information do you require to be considered?
Along with your online application, please be prepared to provide relevant references and photos of your booth setup.
What does it cost to submit an application?
There is no cost or deposit required to submit a New Vendor Application.
When will I know if I’m approved?
Due to time constraints, only vendors who are accepted or denied will receive an update. All other applications are automatically on a waitlist. Please do not contact us for updates.
If I am accepted, do I get to pick where I want to be?
Once you are approved, the Vendor Manager then offer spaces that are currently available for your products, services and/or exhibit requirements. You may select desired general locations or areas in your New Vendor Application but there is no guarantee that is what will be available.
Are applications on a first-come basis?
We review all applications submitted by March 1. A new vendor is considered based on a variety of criteria including space availability, quality of booth and display, product balance at the Fair, uniqueness and appeal of product or service to Fairgoers, references and previous event/festival experience. Only if we have very similar vendors do we consider on a first-come basis.
What does it cost to be a vendor?
Rental rates and concessions rates vary year to year. New vendors should also consider the costs of required insurance, additional work entry passes and health permits (for food sales). See the current Rate Sheet for a breakdown of fees.
If I get vendor space, can I camp onsite or have on-site storage?
Our overnight camping and onsite storage are extremely limited and are only offered to returning vendors who utilized the services the prior year. We have a several local RV lots and hotels that offer nearby options.
Is there vendor parking on-site?
We have no parking on-site for vendors. Generally each year, local non-profit groups offer dedicated parking lots that offer an affordable and nearby place to park. See the current Vendor Handbook for contact information and rates.
What are the operating hours for vendors?
Indoor and outdoor vendors must be open and operating from 4 PM-Midnight MON-THURS and Noon-Midnight FRI-SUN for the full 12-day run of the Fair. Vendor setup usually begins the Friday before Opening Day and teardown usually must be completed by the day after closing day.
What are the booth setups?
*Adelaide Hall and Estrella Hall (both "indoor" buildings) have pipe and black drape. All booths are 10’x10’ with 8-foot-tall backs and 4-foot-tall side walls.
*The Stockyard (covered, open-air building) offers 6-foot-tall horse stall walls as backs and sides. All booths are 10’x10’.
*Outdoor vendors must provide their own tents, pop-ups or trailers.
I sell food, do I need to have a trailer?
Although inspected and certified food trailers are preferred, we will consider vendors with approved pop-ups or other setups who have a professional and clean appearance and unique menu.
Do I receive a table and chairs?
We do not provide any tables, chairs, umbrellas or other additional services.
How can I restock my booth?
During the Fair, vehicles are permitted on-grounds from 8:00 am-10:00 am daily. A CMSF Service & Delivery Pass is required for driving on-grounds.
I’m a food vendor, what do you look for in a concessionaire?
We are always interested in bringing new, different or unique culinary options to our guests. We also expect our food vendors to have clean, safe and well-maintained operations. Quality of food and prices are also part of the consideration process.
What type of permits do I need to have?
All vendors are required to carry their own general liability insurance of a minimum of $1 million. This required insurance can also be purchased through the Fair for a nominal fee each year. Anyone selling anything on-site must also show a California sellers permit and anyone selling food or anything consumable must have a San Luis Obispo County Health Department Mid-State Fair Health Permit. Alcohol vendors must also have a permit to sell alcohol in addition to liquor liability insurance.
What kind of payments are accepted for my fees?
We accept cash, check, credit card, money order and cashier’s check. Credit card transaction fees are 2% for MasterCard and Visa and 4% for American Express. We do not accept Discover cards.
How do I guarantee a certain space or that I’m the only one allowed to sell my product or service?
Exclusivity and/or guaranteed space is only available to select Sponsors. Please contact email@example.com for more details on becoming a sponsor.
My question was not included, who can I talk to?
Please email the Vendor Manager at firstname.lastname@example.org with any additional questions.