Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, May 20, 2015

10:00 a.m.




Mission Statement

The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facilityknown as the Paso Robles Event Center.

   I.       Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  April 15, 2015 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements:
    2.   015-001       San Miguel Roll Off (Manure)
    3.   015-002       San Miguel Roll Off (Trash & Recycle)
    4.   015-003       Joe Brengle
    5.   SP015-001  Valley Yellow Pages
    6.   SP015-002  KCOY TV
    7.   SP015-004  Pacific Beverage Company
    8.   SP015-005  Access Publishing
    9.   SP015-006  The Tribune
    10.   SP015-007  KEYT TV
    11.   SP015-008  Robert Hall Winery
    12.   SP015-007  ENowIt
    13.   SP015-012  LaBallasera/Hampton Inn
  1. Approve Rental Agreements:
  2.   15-08           Three Speckled Hens (May)
  3.   15-09           Connect Home Loans
  4.   15-11           AIDS Life Cycle
  5.   15-12           The Great AGventure
  6.   15-32           SLO Sheriff’s Posse
  7.   15-42           California Deer Association
  8.   15-43           Outlook 2015 Agribusiness Conference
  9.   15-44           Santa Lucia Rockhounds
  1. Approve Judging Agreements:  
  1.   011-15  Louie Gonzalez (Olive Oil)
  2.   012-15  Nancy Lilly (Olive Oil)
  3.   013-15  Franco Dunn (Olive Oil)
  4.   014-15  Julie Menge (Olive Oil)
  5.   015-15  Arden Kremer (Olive Oil)
  6.   016-15  Alexandra Devarenne (Olive Oil)
  7.   017-15  UC Regents Paul Vossen (Olive Oil)
  8.   018-15  Laurie Schuler-Flynn (Olive Oil)
  9.   019-15  John Hadley (Olive Oil)
  1. Approval of Committee Meeting Minutes:
  1. Operations Committee Meeting, May 12, 2015
  2. Finance Committee Meeting, April 15, 2015
  1. Old Business
  1. New Business
  1. Operations Committee Report: Director Dugger
    1. Heritage Foundation Barn Project
    2. Headliner Stage/Davies Park
    3. Grandstand Stage Project
    4. Other Discussion Items – Master Plan

Review of Operations Committee Report to include Items 1-4.


  1. Acceptance of report as presented Operations Committee.
  2. Amend, Modify, or Reject Approval.
  1. Finance Committee Report:  Director Lilley
    1. April 2015 Financials
    2. Event Cost Analysis

Review of Finance Committee report to include Item 1 & 2.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126(a), personnel; property.
  1. Adjournment

 Date of Notice:   May 11, 2015