Board Meeting Agendas


16th District Agricultural Association

California Mid-State Fair

Paso Robles

Wednesday, November 16, 2016

10:00 a.m.


Mission Statement 

The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facility known as the Paso Robles Event Center. 

  1.    Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  October 19, 2016 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B, 1-3 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements: None
  1. Approve Rental Agreements:

a. 16-61                Cattlewomen’s Pioneer Day Roping

b. 16-67                Agricultural Education Committee (Ag Venture)

c. 16-68                Garagiste Festival

d. 16-70                Ca High School Rodeo Association District 7

e. 16-71                Toy Bank of Greater Paso Robles

f. 16-83                Lamb and Goat Jackpot Livestock Show

g. 16-90                Department of Social Servies (MASH Event)

h. 16-91                Pioneer Day Gymkana

i. 16-94                Ca Cattlemen’s Association Drought Forum

j. 16-95                Jaime Martine Private Party

k. 16-96                Monarca Entertaiment Dance

l. 16-97                Monarca Entertainment Mariachi

  1. Approve Judging Agreements:  None 
  1. Approval of Committee Meeting Minutes: 
  1. Finance Committee Meeting, October 19, 2016
  1. Old Business
    1. Grandstand Project
    2. Heritage Foundation Barn Project
    3. Carnival RFP
  1. New Business
  1. Finance Committee Report:  Director Darway
    1. October 2016 Financials
    2. October Events Monthly Cost Analysis
    3. Write-off Bad Debt
    4. Write-off Stale Dated Checks
    5. CalPERS Report

Review of Finance Committee report to include Items 1-5.


a.  Acceptance of report as presented by Finance Committee

b. Amend, Modify, or Reject Approval

  1. Policy Review

1.    Non-Profit Group Policy

2.    Paso Robles Event Center Banner and Signage Policy

Review of Policy report to include Items 1-2.


a.  Acceptance of policy

b. Amend, Modify, or Reject Approval

  1. Selection of 2017 Hall of Fame Inductees
    1. Names for Consideration.

             Review of names for consideration, discussion, and selection of 2017 Inductees.


a.   Acceptance of Hall of Fame Inductees.

b.   Amend, Modify, or Reject Approval.

  1. Selection of 2017 Western Fairs Association Blue Ribbon Award Recipient
    1. Names for Consideration.

Review of names for consideration, discussion, and selection of 2017 Recipient.


a.  Acceptance of WFA Blue Ribbon Award Recipient

b. Amend, Modify, or Reject Approval

  1. Selection of 2017 Resolutions for Outstanding Service
    1. Names for Consideration.

Review of names for consideration, discussion, and selection of 2017 Resolution Recipient(s).


a.     Acceptance of Resolution Recipient(s)

b.     Amend, Modify, or Reject Approval

  1. Employee of the Year
  2. Volunteer of the Year (Friend of the Fair)
  3. 2017 Strategic Plan

           Review of 2017 Strategic Plan and approval.


           a.         Acceptance of 2017 Strategic Plan

                       b.         Amend, Modify, or Reject Approval

  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. President’s Report

1.           Nominating Committee Assignments

2.           Heritage Foundation Relations Task Force Assignment

  1. Director’s Open Forum
  1.    Recess
  1. Closed Session: Closed Session will be held to consider, under Government Code   Section 11126(a), property; litigation (Case# 15CVP0173).
  1. Adjournment

 Date of Notice:   November 7, 2016