Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, October 15, 2014

10:00 a.m.


Mission Statement

“The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes, and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facility known as the Paso Robles Event Center.”

   I.       Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  September 17, 2014 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
  2. Approve Standard Agreements:  None
  1. Approve Rental Agreements:
  1.    060-14        Wine Country Cutting
  2.    063-14        CattleWomen’s Pioneer Day Roping
  3.    066-14        Salvador & Rosa Anguiano Birthday Party
  4.    086-14        Central Coast Cutting Horse Association (June)
  5.    089-14        Central Coast Gun Show (September)
  6.    090-14        Central Coast Roller Derby (September)
  7.    091-14        Double R Cutting
  8.    092-14        Paso Robles Bird Mart
  9.    093-14        Albertson’s Children’s Christmas Party 
  1. Approve Judging Agreements:  None
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, September 17, 2014
  1. Old Business
  1. New Business
    1. Agriculture Committee Report: Director Lacey
      1. Recap of 2014 Fair
      2. Campground Issues
      3. 2015 Livestock Department Changes/DNA Testing
      4. Facility Upgrades
      5. Proposed Barn Project

Review of Agriculture Committee report to include Items 1-5.


  1. Acceptance of report as presented by Agricultural Committee.
  2. Amend, Modify, or Reject Approval. 
  1. Finance Committee Report:  Director Lilley
    1. September 2014 Financials
    2. Statement of Operations Report
    3. Backstage Improvements/Financing Options
    4. 2015 Fee Schedule

Review of Finance Committee report to include Items 1-4.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. 2015 Fee Schedule
  1. Gate Admissions, Credentials, and Parking
  2. Commercial Exhibit Space
  3. Food Concessions, Alcohol, and Non-Food Concession Fees
  4. Camping Fees – Commercial, Concessions, and Livestock

Review Fee Schedule report to include Items 1-4.


  1. Acceptance of report as presented.
  2. Amend, Modify, or Reject Approval.
  1. 2015 Fair Theme
  1. 2015 Fair Theme

Review of proposed Theme(s).


  1. Acceptance of 2015 Theme.
  2. Amend, Modify, or Reject Approval.
  1. Heritage Foundation Barn Project
  1. Backstage Project
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126, Real Property.
  1. Adjournment