Board Meeting Agendas

NOTICE OF MEETING

16th District Agricultural Association

California Mid-State Fair

Paso Robles

Wednesday, December 17, 2014

10:00 a.m. 

AGENDA

Mission Statement

“The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes, and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facility known as the Paso Robles Event Center.”

 

   I.       Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  November 19, 2014 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
  2. Approve Standard Agreements:  None
  1. Approve Rental Agreements:  None
  1. Approve Judging Agreements:  None
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, November 19, 2014
  1. Old Business
    1. Heritage Foundation Barn Project
  1. Backstage Project
  1.  2015 Fair Theme
    1. 2015 Fair Theme

Review of proposed Theme(s).

Options:

  1. Acceptance of 2015 Theme.
  2. Amend, Modify, or Reject Approval.
  1. New Business
    1. Agriculture Committee Report: Director Lacey
      1. 4-H Management Board Meeting/Alcohol Issues
      2. 2015 Campground Policy and Fees
      3. 2015 Barn Area Policy
      4. 2015 Livestock Gate Entrance Policy
      5. 2015 DNA Policy
      6. 2015 Judges
      7. Facility Upgrades
      8. Proposed Barn Project
      9. Other Discussion Items

Review of Agriculture Committee report to include Items 1-9.

Options:

  1. Acceptance of report as presented by Agricultural Committee.
  2. Amend, Modify, or Reject Approval.
  1. Finance Committee Report:  Director Lilley
    1. November 2014 Financials
    2. Write Off Stale Dated Checks
    3. Event Cost Analysis
    4. 2015 Annual Budget

Review of Finance Committee report to include Items 1-4.

Options:

  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1.  Resolution Regarding Delegation of Authority for 2015

This is a State requirement that is done annually.  Consider resolution of Delegation of Authority authorizing the CEO to execute Rental Agreements up to $75,000; Standard 2 Agreements for service up to $75,000; and Standard 2 Agreements for entertainment up to $525,000 on a single act without further authorization from the Board of Directors of the 16th District Agricultural Association, noting that any amount over $525,000 would require verbal contact with all Board members.  Any such executed agreements, however would be submitted to the Board of Directors for review at the subsequent Board Meeting. The duration of the delegation would be authorized for a one (1) year period of time, or upon a change in the CEO position.

Options:

  1. Approval of resolution regarding Delegation of Authority for 2015 as presented.
  2. Amend, Modify, or Reject Approval.
  1. Selection of 2015 Hall of Fame Inductees
    1. Names for Consideration.

Review of names for consideration, discussion, and selection of 2015 Inductees.

Options:

 a.        Acceptance of Hall of Fame Inductees.

 b.        Amend, Modify, or Reject Approval.

              E.  Selection of 2014 Western Fairs Association Blue Ribbon Award Recipient

  1.   Names for Consideration.

     Review of names for consideration, discussion, and selection of 2014 Recipient.

Options:

  1. Acceptance of report as presented.
  2. Amend, Modify, or Reject Approval.
  1. Selection of 2014 Resolutions for Outstanding Service
    1. Names for Consideration.

Review of names for consideration, discussion, and selection of 2014 Resolution Recipient(s).

    Options:

  1. Acceptance of recommendation as presented.
  2. Amend, Modify, or Reject Approval.
  1. Election of Officers
    1. Election of 2015 Officers – President and Vice President

    Review of Nominations to include Item 1.

    Options:

  1. Acceptance of nominations.
  2. Amend, Modify, or Reject Approval.
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session: Closed Session will be held to consider, under Government Code Section 11126: personnel; property.
  1. Adjournment

Date of Notice:  December 8, 2014