Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, November 19, 2014

10:00 a.m.




Mission Statement

“The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes, and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facility known as the Paso Robles Event Center.”


   I.       Call Meeting to Order 

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  October 15, 2014 Board Meeting 
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
  2. Approve Standard Agreements:  None
  1. Approve Rental Agreements:
  1.    056-14        Malcom Media Wine Conference
  2.    057-14        Garagiste Festival
  3.    061-14        Machado Main Event
  4.    064-14        District 7 Multi-District High School Rodeo
  5.    083-14        Candy Cane Lane Christmas Trees
  6.    085-14        Central Coast Gun Show (November)
  7.    094-14        IQMS Christmas Celebration
  8.    096-14        Central Coast Roller Derby (November)
  9.    097-14        Camproverde-Reynosa Wedding
  10.    098-14        John Machado Benefit
  11.    099-14        Ron Holstine Reception
  1. Approve Judging Agreements:  None
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, October 15, 2014 
  1. Old Business
    1. 2015 Fee Schedule
  1. Gate Admissions, Credentials, and Parking
  2. Commercial Exhibit Space
  3. Food Concessions, Alcohol, and Non-Food Concession Fees
  4. Camping Fees – Commercial, Concessions, and Livestock

Review Fee Schedule report to include Items 1-4.


  1. Acceptance of report as presented.
  2. Amend, Modify, or Reject Approval.
  1. 2015 Fair Theme
  1. 2015 Fair Theme

Review of proposed Theme(s).


  1. Acceptance of 2015 Theme.
  2. Amend, Modify, or Reject Approval.
  1. New Business
  1. Finance Committee Report:  Director Lilley
    1. October 2014 Financials
    2. Events Cost Analysis
    3. Backstage Improvements/Financing Options
    4. 2015 Fee Schedule

Review of Finance Committee report to include Items 1-4.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Heritage Foundation Barn Project 
  1. Backstage Project
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126, Real Property.
  1. Adjournment