Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, September 16, 2015

10:00 a.m.




Mission Statement

The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facilityknown as the Paso Robles Event Center. 

  1.    Call Meeting to Order

  II.          Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  August 19, 2015 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements: None 
  1. Approve Rental Agreements:
  2. a. 15-28               National Stock Horse Association
  3. b. 15-61               Patricia Reyes (Wedding)
  4. c. 15-72               Garagiste Festival
  1. 15-80               County of San Luis Obispo (LAFCO)
  2. e. 15-81               Pacific Gas & Electric (Transportation Vesting)
  3. f. 15-84               Early Ford V-8 Club Auto Swap Meet
  4. g. 15-85               Margaret Cagliero Memorial Service
  1. 15-86               St. Rose School Fundraiser
  2. i. 15-87               Dave Kinman Memorial


  1. Approve Judging Agreements:  None
  1. Approval of Committee Meeting Minutes: 
  1. Finance Committee Meeting, August 19, 2015
  1. Old Business
  1. Grandstand Project
  1. Heritage Foundation Barn Project
  1. New Business
  1. Agriculture Committee Report:  Director Lacey
    1. Recap 2015 Fair
    2. Barn Policies
    3. Campground
    4. Judges
    5. 2016 Livestock Schedule
    6. Facility Upgrades
    7. Other Discussion Items

Review of Finance Committee report to include Items 1-7.


  1. Acceptance of report as presented by Agriculture Committee.
  2. Amend, Modify, or Reject Approval.
  1. Finance Committee Report:  Director Lilley
    1. July 2015 Financials
    2. August 2015 Financials
    3. Interim Events- Monthly Cost Analysis
    4. 2014 Statement of Operations (Approved CDFA)

Review of Finance Committee report to include Items 1-4.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Review of 2016 Interim Rental Rates

Review of 2016 Rental Rates as presented by staff.


  1. Acceptance of rates as presented.
  2. Amend, Modify, or Reject Approval.
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1.    Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code   Section 11126(a), personnel; property.
  1. Adjournment

Date of Notice:   September 4, 2015