Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, April 20, 2016

10:00 a.m.




Mission Statement

The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facilityknown as the Paso Robles Event Center.

   I.       Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  March 20, 2016 Board Meeting; Special Board Meetings: March 30, 2016 and April 8, 2016
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements

a.016-015 Chef Landry Comedy Cooking Show

b.016-017 Larry Sherwin

  1. 016-018 Debbie Twisselman
  2. 016-019 Joel Twisselman
  3. 016-021 Something Ridiculous-Mark Wilder
  4. SP016-006 KEYT TV
  5. SP016-007 KKFX TV

h.SP016-010A Solar City

  1. Approve Rental Agreements:
  2. 16-18 Wine Business Monthly
  3. 16-20 Central Coast Cutting Horse Association
  4. 16-22 Highlands Church
  5. 16-23 Show Pig Sale
  6. 16-25 CDF Cal Fire 25 Year Club
  7. 16-26 National Stock Horse Association
  8. 16-29 Templeton FFA Support Club

h.16-74 Hospice Du Rhone

i. IC 2016-15 The Kettle Shop

  1. Approve Judging Agreements:
  1. 1-118 Louie Gonzales (CCWC)
  2. 1-122 Julie Menge (CCWC)
  3. 1-123 Arden Kremer (CCWC)
  4. 1-125 Paul Vossen (CCWC)
  5. 1-126 Laurie Shuler-Flynn (CCWC)
  6. 1-127 John Hadley (CCWC)                  
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, March 20, 2016
  2. Operations Committee Meeting, February 3, 2016
  1. Old Business
  1. Heritage Foundation Barn Project
  2. Grandstand/Backstage Project
  1. New Business
  1. Finance Committee Report:  Director Darway
    1. March 2016 Financials
    2. Event Cost Analysis
    3. P1 Revenue Review
    4. Entertainment Budget Review

Review of Finance Committee report to include Item 1 & 4.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Operations Committee Report:  Director Dugger
    1. Heritage Foundation Barn Project


  1. Acceptance of report as presented by Operations Committee.
  2. Amend, Modify, or Reject Approval.
  1. Agriculture Committee/Horse Show Report:  Director Lacey
    1. 2016 Horse Show Exhibitor Handbook Review


  1. Acceptance of report as presented by Agriculture Committee.
  2. Amend, Modify, or Reject Approval.
  1. Entertainment Budget Review
  1. New CEO Delegation of Authority
    1. Check Signing Authority
    2. Contracts
    3. Sponsorships
  1. 2017-2019 Fair Dates
    1. Consideration of 2017-2019 Fair Dates


  1. Acceptance of report as presented by staff.
  2. Amend, Modify, or Reject Approval.
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126(a), personnel; property; pending litigation.
  1. Adjournment

Date of Notice:   April 11, 2016