Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles

Wednesday, February 17, 2016

10:00 a.m.


Mission Statement

“To preserve and promote agriculture and the traditions of San Luis Obispo County through the California Mid-State Fair event, which provides the most valuable educational and entertainment experience that resources will allow, and to operate a year-round facility in a fiscally responsible manner.”

   I.       Call Meeting to Order

  II.      Flag Salute 

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  January 20, 2016 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements: None
  1. Approve Rental Agreements:
  2.   16-01  Sheriff Posse Training
  3.   16-02  MGE Undergroud Dinner
  4.   16-03  Atascadero High School Winter Formal
  5.   16-04  Central Coast Cutting (January)
  6.   16-05  Barnett & Cox, PG&E, Next Era Energy Open House
  7.   16-06  Double R Cutting
  8.   16-08  Central Coast Cutting (February)
  9. 16-09  SLO Ag Awaremess & Heritage Foundation Crab Feed
  10. 16-12  Simply Clear Marketing Home Show
  11. 16-15  Cattlemens Association Spring Meeting
  12. 16-21  Paint Horse Show
  13. 16-24  Cattlemens Western Art Show
  14. 16-76  SLO Sheriff, Celebration of Life
  15. 2016-01  KT’s Coffee
  16.   2016-02  Bonnie Marie Catering
  17.   2016-03  Sharp Concepts
  18.   2016-07 Hamitona Inc DBA Dorns Breaker Cafe 
  1. Approve Judging Agreements:  None                 
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, January 20, 2016
  1. Old Business
  1. Heritage Foundation Barn Project
  2. Grandstand/Backstage Project
  1. New Business
    1. Operations Committee Report:  Director Dugger
    2. Review of Concession Stand Remodel—Previously Tortilla Town/Shakers

Review of Operations Committee.


  1. Acceptance of report as presented by Operations Committee.
  2. Amend, Modify, or Reject Approval
  1. Executive Committee Report:  President Lilley
    1. Review Strategic Plan Goals
    2. Grandstand Project
    3. Heritage Foundation Barn Project
    4. Community Priorities
    5. Board of Director Retreat

Review of Executive Committee.


  1. Acceptance of report as presented by Executive Committee.
  2. Amend, Modify, or Reject Approval
  1. Finance Committee Report:  Director Darway
    1. February 2016 Financials
    2. Event Cost Analysis

Review of Finance Committee.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Policy 307.02 Membership to Ad Hoc Committee Modification--Second Reading

“Ad Hoc Committees shall not consist of more than two (2) Directors.  All Directors, including the President may act as an ex officio (non-voiting) member of any committee.  The Secretary-Manager or his/her designated representative shall be in attendance at all committee meetings.”

  1. Cattle Pens
  2. Permanent/Portable
    1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126(a), personnel; property.
  1. Adjournment

Date of Notice:   February 8, 2016