Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, March 18, 2015

10:00 a.m.




Mission Statement

The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facilityknown as the Paso Robles Event Center.

   I.       Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  February 18, 2015 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements: None
  1. Approve Rental Agreements:
  2.   15-04           Mid-State Bird Mart
  3.   15-06           Central California Paint Horse Club
  4.   15-07           UC Regents, Cerro Alto 4-H Rabbit Show
  5.   15-29           SLO County Quarter Horse Association
  6.   15-32           SLO Sheriff’s Posse
  7.   15-33           Friends of NRA Dinner
  8.   15-34           CCSD Sport Event (Great Wester Bike Rally)
  9. 15-35 WiVi Viticulture Symposium and Trade Show
  10.   15-37           Highlands Church Easher Service
  11.   15-40           SLO Kennel Club Dog Show
  12.   15-49           Central Coast Gun Show
  1. Approve Judging Agreements:  None          
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, February 18, 2015
  2. Agriculture Committee Meeting, December 15, 2014
  1. Old Business
  1. Heritage Foundation Barn Project
  2. Grandstand/Backstage Project
  1. New Business
    1. Agriculture Committee Report: Director Lacey
      1. Livestock Gate Entrance Policy
      2. Campground Polity
      3. Barn Area Policy
      4. Judging Schedule
      5. Code of Conduct for Exhibitors and Parents
      6. DNA and Residue Testing
      7. Judges
      8. Facility Upgrades
      9. Proposed Barn Project
      10. Other Discussion Items

Review of Agriculture Committee report to include Items 1-10.


  1. Acceptance of report as presented by Agricultural Committee.
  2. Amend, Modify, or Reject Approval
  1. Finance Committee Report:  Director Lilley
    1. March 2015 Financials
    2. Event Cost Analysis
    3. 2014 Statement of Operations

Review of Finance Committee report to include Item 1-3.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126(a), personnel; property.
  1. Adjournment

 Date of Notice:   March 9, 2015