Board Meeting Agendas



16th District Agricultural Association

California Mid-State Fair

Paso Robles


Wednesday, May 18, 2016

10:00 a.m.



Mission Statement

The 16th District Agricultural Association strives to produce the California Mid-State Fair, which preserves, promotes and showcases agriculture and the traditions of San Luis Obispo County, and maintains a dynamic and profitable year-round facility known as the Paso Robles Event Center.

   I.       Call Meeting to Order

  II.      Flag Salute

  1. Introduction of Guests
  1. Approval of Absences
  1. Approval of Minutes:  April 20, 2016 Board Meeting
  1. Public Comment Period:  This is the time the public may address the Board on items other than those listed on the agenda.  Public comments shall be limited to five (5) minutes per speaker.  Comments on items which are listed elsewhere on the agenda should be held until that item is being considered so that public testimony can be considered at the time the item is deliberated.
  1. Consent Agenda:  Items hereunder on the Consent Agenda are considered routine, not requiring separate discussion and will be enacted in one motion.  Individual Items A, 1-3, and B. 1 are approved by the vote that approves the Consent Agenda, unless an item is pulled for separate consideration.
  1. Agreements
    1. Approve Standard Agreements:
      1. 016-005 American Convention and Expositions
      2. 016-022 BC Characters
      3. 016-023 K9 Kings
      4. 016-024 Rock On! Live Band Karaoke
      5. 016-025 Tina Marie Hypnotist
      6. 016-026 Fusion Talent Group – Sudsy’s Barn
      7. 016-027 Ken McMeans
      8. 016-028 Pacific Animal Productions
      9. 016-029 Zoo To You
      10. 016-033 Flying U Rodeo – Country Rodeo Finals
      11. 016-034 Flying U Rodeo – Fiesta Del Charro
      12. 016-035 Flying U Rodeo – Extreme Team Rodeo
      13. SP016-013 Cal Portland Construction
      14. SP016-014 Pacific Coast Media, LLC
      15. SP016-020 Sharp Concepts, Inc
      16. SP016-021 LR Baggs
      17. SP016-022 Opolo Vineyards
      18. SP016-028 The Oaks Hotel and Suites
  1. Approve Rental Agreements:
    1. 16-27 Santa Lucia Rockhounds
    2. 16-28 Three Speckled Hens
    3. 16-31 Connect Home Loans

d. 16-32 Gutierrez, Maria

  1. 16-33 California Deer Association
  2. 16-40 San Francisco AIDS/LifeCycle
  3. 16-81 Circus Caballero

h. 16-82 Jurassic Quest

  1. IC2016-13 She Makes Cakes
  2. IC2016-14 The Choke Coach
  3. IC2016-17 Shav and Flav
  1. Approval of Committee Meeting Minutes:
  1. Finance Committee Meeting, April 20, 2016
  1. Old Business
  1. Heritage Foundation Barn Project
  2. Grandstand Project
  1. New Business
  2. Finance Committee Report:  Director Darway
    1. April 2016 Financials
    2. Capital Expenditures – Strategic Plan
    3. Event Cost Analysis
    4. Entertainment Budget

Review of Finance Committee report to include Item 1 & 3.


  1. Acceptance of report as presented by Finance Committee.
  2. Amend, Modify, or Reject Approval.
  1. Strategic Plan (Capital Improvement Projects)
  1. Entertainment Budget
  1. Mr. Drinkwater Correspondence
  1. Matters of Information
  1. Staff Reports
  2. Manager’s Report
  3. Directors Open Forum
  1. Recess
  1. Closed Session:  Closed Session will be held to consider, under Government Code Section 11126(a), personnel.
  1. Adjournment

 Date of Notice:   May 9, 2016